Virtual+Group+2

Group 2 - Virtual Meetings One on one meetings (Skype) More than that use something like Elluminate...WebX Keep meetings brief (limit to 1 hour) Communicate the agenda items and materials ahead of time Develop a protocol for managing and running the meetings (one person manage technology...one person taking notes...one person facilitating) Consider Time of year...(weather)...Workload (heavier workloads necessitate a need for virtual meetings) Goal for the meeting (informative v. collaborative)
 * What situations are conducive for virtual meetings?**

Skype Elluminate Web X V Rooms through Elluminate (Free Virtual Office) Scopia PolyCom and Tandberg
 * What resources will best address our needs as TIMS in creating virtual meetings?**

Travel cost and time Bring in presenters that we would not normally be able to bring in or afford (Quality of presenters) Can be recorded and redistributed Spontaneity of being able to have a meeting
 * What advantages do virtual meetings have over face-to-face meetings?**

Different set of skills to run a virtual meeting Best practices have not been established Acquired skills necessary to engage an audience Takes away the spontaneity of discussion
 * What disadvantages do virtual meetings have over face-to-face meetings?**

Cuts down on distance and time issues. Can meet more regularly Need to have an agenda Still need the face to face
 * In working with coaches, especially individually, how would virtual meetings compare with face-to-face?**

How do we get enough seats? Would the presenters need to come to one location? Logistics and Format is going to be difficult Back Up Plan Good Facilitators to make it happen Protocols and Power Teacher strategies Registration (would they need to pre-register for the conference? will there be break-out rooms What is it we want to do? What experience do we want to give to people?
 * New Topic: Brainstorming virtual conferences**